Reservations Quick Start
Once your purchase your copy...  Reservations Quick Start
 

  1. Insert CD and wait at least 30 second and the program should run setup. If it doesn't, click on START -> RUN and type in your cdrom letter and setup.exe example D:\setup.exe and hit enter (D is the CD Rom drive on your computer). This will run the setup program from the disk. Choose the default installation type that shows by hitting enter.
  2. Once installed, you will see a smiley face on your desktop. Click it to run the program.
  3. Click My Company Info and enter your information.
  4. While in company info screen click on Unit Address Database. Fill in all your room or unit's information here.  Click at the top right on the bottom X below the red X to save and exit. This screen is a datasheet screen. You can exit any screens at the top right X below the Red X.
  5. Start entering reservations from the main or first screen.
  6. Click on add record at the bottom right of the screen
  7. Enter information starting with phone (if available) and use the Tab key to move  to the next space or field.
  8. You can use Shift Tab to move backwards.
  9. Check From Date and To Date for correctness.
  10. Remember to click on Pick a Room (Opens up another window)
  11. Double Click on the room number to select it.
  12. Check amount or charges for the room.
  13. Enter in credit card info and click on paid (next to total) to mark it paid. Leave unchecked if not paid.
  14. License and state info is for your records to keep track of the customer.
  15. Put on mailing list will produce a list of customers to send advertisements.
  16. Comment is anything you wish to keep a record regarding this customer.
  17. Click close record to exit or choose other options.

Deleting records.... You can delete the sample records by deleting all of other charges first. (Click on other charges - Note: You can't delete a record until the other charges are deleted in order to correct inventory.) After other charges are deleted then you can delete the record from the reservation form. Remember that deleting records changes your income, room nights, and records. Use caution if deleting anything.

INSTRUCTIONS ...
By placing your mouse on an item will give a description on what the item does. Pressing the escape key 2 times will undo the information on the record unless it is already saved. Saving a record is accomplished by moving to another record or closing the record. The Excel file is located under c:\maillist.xls. Use Word to create your mailing labels.  Always start at the top of the form and work downward entering the information because the computer makes decisions based on the top of form information.

You can search by the Find Name or by Find a Date at the top of the screen while in reservations entry screen. You must remember to unlock a record by clicking on where it says LOCKED at the top left or on Edit record at the bottom before you can change anything in the record.

If a customer returns at a later date and you enter the phone number or name information, part of the information will be looked up and entered for you. Experiment all you want because you can delete a record anytime you wish or keep them forever.

When you enter your zip code, the city and state will be put in for you. If you find you need to add a zip code, double click on the zip code field and it will take you to the zip code database or click on Zip from the Reservation menu screen. You can add or delete from there.

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