Lodging

R E S E R V A T I O N S

Do you own or manage a hotel, lodge, rental unit or similar type business?

This custom application will keep records of all your important customers. RESERVATIONS also gives you a mail list of your customers and the ability to download the list as an Excel spreadsheet file (you must already have MS Word to create mailing labels). RESERVATIONS has a vast listing of most every Zip Code in the US making it easy to enter data using only the zip code and the program will lookup the city and state for you. This program will remember your customers information in case they return years later you will know where they stayed and how much they paid. Send them an invitation each year to return and stay with you. Keep track of how much was paid you. Never book a room in use. This program can track meeting camping areas, hotels, motels, and anytime you want to book a reservation of a unit overnight or several nights.

FOR XP AND WINDOWS 2000 ONLY.
Guaranteed to be virus free and safe to use.

Main Menu

Store all your contacts here. Use it like a rolodex.

Click on a date to enter a reservation or view an existing one.

Show up to 10 days from the date you selected. See screen above

You can click on a name below and go to the database to view all customer details or click
on a empty box under a certain date and you will be allowed to enter a reservation
based on the date you picked. Click on the red available rooms to see what rooms are available.

The company info data goes here. Enter units (rooms or campsites) by clicking on unit address database. You can also enter seasonal units here for camp ground sites.

Pick a date to view or add a reservation. You can email or print the customer's reservation confirmation.

Click on Remove Filter to see all the records. Click Reapply Filter to see the records based on your calendar choice.

To add other charges (ie. ice), simply click on the other charges w/tax (white area) and another screen will pop up.

You can easily delete the current sample reservations. Press the DELETE RECORD button.

Enter as many as you would like and just delete your practice records. You should never need delete records of actual customers.
Note: As a safety feature - If you sell items to the customer, you must delete the items one by one before you can delete the reservation.

Add to your own inventory an unlimited list of items you offer for sale.

Print an invoice for the customer as a receipt with items sold. Taxable or non-taxable items allowed.

Enter Income

Enter Other Charges

Add room status types to describe room packages or conditions in order to fit your needs.

Get a printout of the rooms in use or just print one customer screen at a time or from date to date to give totals collected with in a certain time frame to help with your books. Reports print with totals including 3 tax entries and one other charge entry.

Receivables by customer

Receivable summary of all income

Income View of what is paid. Search for any record from anytime you reserved a room.

Print your deposits to take to the bank. Post deposits afterwards.

Pick your dates from an easy to use popup calendar.

Print an invoice for your customer

Print out everyone from date to date as a report. (Not actual size shrunk for example only)

Print rooms in use from date to date

Your company info along with tax rates are stored in one place and all records refer to the tax rates to calculate the room charges.

Enter your room details and when your customer asks for something you can easily tell them if it is available.
For safety you must double click on the unit number to allow changes to the record's data.

This program will not allow you to book the same room twice. If a customer returns years later, RESERVATIONS will remember so all you need to ask is their phone number or their name. It will remember the address of your customer and if you are allowed to mail to them. You can enter the license number of their auto for your records and security.

Add or change the main zip code database entries easily. You can lookup a city and state based on the zip code or the zip code based on the city.

You can print out a list of the people on your mailing list

Create an Excel type spreadsheet (requires Word to import and create labels)

Create a list of room nights summary. Lists how many nights rooms were booked during a certain period. Note these dates are just samples.

We might included your recommended changes for free if it benefits others.

Reservation Installation and Quick Start instructions.

If you have any suggestions or comments, please email me at the link below.
Thank you and I hope this makes your business operate easier and increase your customer base.